Construction moves fast, and the smallest administrative delay can ripple into costly setbacks. Between permits, inspections, schedules, change orders, subcontractor communication, and endless documentation, teams often spend more time chasing paperwork than pushing the project forward.
VirtuAll VA gives construction companies the operational support they rarely have time to build internally.
Our virtual assistants help manage the daily flow of information that keeps jobsites running: tracking permits and deadlines, updating schedules, coordinating with subs, organizing project files, preparing reports, and keeping all communication clean and timely.
We work with general contractors, subcontractors, developers, and construction management firms who need reliable support that understands the urgency and structure of the industry.
With VirtuAll, your team gains the bandwidth to focus on execution while we handle the admin load that slows projects down. The result is fewer bottlenecks, better oversight, and a smoother path from planning to closeout.
Bid & Vendor Management
Our VAs assist in organizing bid documents, coordinating vendor communication, maintaining bid calendars, and streamlining contractor prequalification—ensuring timely, accurate submissions.
Vendor outreach and bid tracking
Document preparation and checklist management
Maintaining prequalification packages and insurance docs
Following up on missing bid components
Following up on missing bid components
Permit Application Tracking & Processing
We track permit requirements, follow up on pending applications, compile necessary documentation, and coordinate communication with relevant municipal departments to reduce approval delays.
Completing and submitting permit applications
Managing communication with city and county departments
Tracking deadlines, expirations, and resubmissions
Organizing supporting documents for approval
Keeping stakeholders informed throughout the process
Project Schedule Coordination & Compliance Reporting
Our VAs assist in timeline planning, updating schedules, and ensuring project stakeholders are aligned. We also support documentation for compliance and inspection-readiness.
Coordinating with subcontractors and suppliers
Updating and distributing project schedules
Tracking milestones and deliverables
Preparing safety reports and inspection logs
Organizing compliance and insurance documentation
Industry-Specific Knowledg
Our VAs understand construction workflows and terminology, making it easy to delegate high-volume tasks without losing control or visibility.
Efficient, Scalable Support
Scale your operations without increasing payroll. Whether managing one job site or ten, our assistants keep your back-office systems moving efficiently.
Proven Results
Clients report:
Faster permit approvals
Smoother vendor communication
Improved milestone tracking
Fewer administrative bottlenecks
Platform Familiarity
Our team is experienced with industry platforms like:
Procore
Buildertrend
CoConstruct
Smartsheet
Dropbox & Google Drive
Monday.com / Trello
Let's discuss how VirtuAll VA can support your construction team.